Invoice template (Australia)
Fill in your details and line items, GST is worked out for you, then download the invoice as a PDF or Word file — free, with no sign-up. Add your logo and a payment link if you want them.
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Get the template as a PDF or Word file
Download it blank to fill in by hand, or type your details below first and the download updates to match. No email address needed. No watermark.
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Fill in your invoice
Fill in the fields and add your line items. The invoice on the right updates as you type, and the GST is worked out for you. Your logo, a payment link and a QR code are all optional. Everything happens in your browser — nothing you type is uploaded or saved anywhere.
Only a business registered for GST charges GST and issues a tax invoice.
Choose how you type your unit prices. GST is added on top, or worked back out.
Optional. A PNG or JPEG, shown at the top of the invoice. It stays in your browser.
11 digits. A tax invoice must show it, and quoting it stops a business customer having to withhold 47%.
Optional. Put each part on its own line.
Needed once the invoice total is $1,000 or more — the customer’s name or ABN must be shown.
Optional. Put each part on its own line.
Any numbering you like, as long as each invoice is unique.
Defaults to today.
Optional. Leave it blank if your terms are written in the notes instead.
Optional. How you would like to be paid — one detail per line.
Optional. A page where the customer can pay you directly — your payment provider’s link.
Your invoice
Tax invoice
- Invoice number
- [Invoice number]
- Date of issue
- 6 September 2026
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| [What you sold — goods or services] | 1 | $0.00 | $0.00 |
- Subtotal
- $0.00
- GST (10%)
- $0.00
- Total
- $0.00
Step by step
How to use this template
- Add your business details and ABN Enter your business name, ABN and contact details, and say whether you are registered for GST. That choice decides whether the document is a tax invoice. Add your logo if you want one at the top.
- Add each line item Put one row in for each thing you sold, with a quantity and a unit price. The line amounts, the GST and the total are worked out as you type.
- Set the invoice number and dates Give the invoice a unique number, set the date of issue, and add a due date if you want one on the document.
- Add how you want to be paid Put your bank details in the payment section, and add a payment link if you have one. A QR code of that link can go on the invoice for anyone paying from a printout.
- Download or print and send it Download the invoice as a PDF or Word file, or print it straight from the page, then send it to your customer. Nothing leaves your browser.
Know before you send it
What a valid Australian tax invoice needs
An invoice and a tax invoice are not the same document. A tax invoice is the one a GST-registered seller issues on a taxable sale, and it is what lets a business customer claim the GST back. It has to carry a specific set of details, set out by the ATO under the GST law. A plain invoice is simply a request for payment and carries no GST.
For a taxable sale of less than $1,000, a tax invoice has to show seven things clearly enough that anyone reading it can work them out: that the document is intended to be a tax invoice; who the seller is; the seller’s ABN; the date it was issued; a description of what was sold, with the quantity and price where that applies; the GST amount, shown as its own line or as a statement that the total price includes GST; and which of the sales on the invoice include GST.
Once the sale reaches $1,000 or more, one more detail is required: the buyer’s identity or their ABN. This template puts the customer’s name on every invoice, so that requirement is already covered, and there is a field for the customer’s ABN when you want it on there too.
GST is 10%. If your prices exclude GST, you add 10% to the subtotal. If your prices already include GST, the GST inside them is one-eleventh of the total — not 10% of it. This page does whichever of the two matches the setting you choose, so the total is right either way.
You only charge GST if you are registered for it. Registration is required once your GST turnover reaches $75,000, or $150,000 for a not-for-profit organisation. Below that you can register voluntarily, but if you have not, do not add GST and do not head the document "tax invoice" — issue a plain invoice instead. Choosing "Not registered for GST" above does both of those for you.
Two smaller rules worth knowing. If a customer asks you for a tax invoice on a taxable sale of $82.50 (including GST) or more, you have 28 days to give them one. And quote your ABN: when a supplier does not, the business paying them generally has to withhold 47% of the payment and send it to the ATO. Keep your invoices for five years — they are part of the records the ATO expects you to hold.
| What goes on the invoice | When it applies |
|---|---|
| The words "Tax invoice" | Only when you are registered for GST |
| Your ABN | On every invoice — without it, a business customer may withhold 47% |
| GST | A separate line, or a statement that the total price includes GST |
| Customer’s name or ABN | Required once the sale is $1,000 or more |
| Not registered for GST | Plain "Invoice", no GST charged, no GST line |
| Keep a copy | Five years, as part of your business records |
Questions
Common questions
- What has to be on an Australian tax invoice?
- For a sale under $1,000: the words "tax invoice", your identity as the seller, your ABN, the date of issue, a description of what was sold with the quantity and price, the GST amount (or a statement that the total price includes GST), and which sales on the invoice include GST. For a sale of $1,000 or more, you also have to show the buyer’s identity or ABN.
- Do I need an ABN to invoice?
- You can send an invoice without an ABN, but it is expensive not to have one. When a supplier does not quote an ABN, the business paying them generally has to withhold 47% of the payment and send it to the ATO. If you are running a business, get an ABN and put it on every invoice.
- How do I calculate GST on an invoice?
- GST is 10%. If your prices exclude GST, multiply the subtotal by 0.1 and add it on. If your prices already include GST, the GST is one-eleventh of the total — divide by 11, not by 10. On a $1,100 GST-inclusive invoice, the GST is $100.
- Can I invoice if I am not registered for GST?
- Yes. You send a plain invoice with no GST on it, and you must not call it a tax invoice. Registration becomes compulsory once your GST turnover reaches $75,000 ($150,000 for a not-for-profit). Set the GST question on this page to "Not registered for GST" and the template handles both.
- When do I have to include the buyer’s details?
- Once the sale is $1,000 or more, a tax invoice has to show the buyer’s identity or their ABN. Below that it is not required, though putting the customer’s name on every invoice is good practice and makes the invoice easier to chase.
- What is the difference between an invoice and a tax invoice?
- A tax invoice is issued by a GST-registered seller on a taxable sale and carries the details the ATO requires, including the GST. It is what lets a business customer claim a GST credit. A plain invoice is just a request for payment — no GST, and no GST credit for the buyer.
- Can I put my logo on the invoice?
- Yes. Add a PNG or JPEG and it appears at the top of the invoice, in the preview and in the PDF, Word and printed versions. The image is read in your browser and never uploaded, and the logo is optional — an invoice without one meets the ATO requirements just the same.
- Can I add a payment link or a QR code?
- Yes, both are optional. Paste the payment page your provider gives you and it becomes a clickable link on the invoice; tick the QR code option and the same link is printed as a code the customer can scan from a paper copy. Neither replaces your bank details, so it is worth keeping those on the invoice too.
- Do I have to give a customer a tax invoice if they ask?
- Yes, if the sale is a taxable sale of $82.50 including GST or more, and the customer asks for one, you have 28 days from the request to give them a tax invoice. Keep a copy — business records generally need to be kept for five years.
Where this comes from
Source
Australian Taxation Office — A New Tax System (Goods and Services Tax) Act 1999 (Cth)
https://www.ato.gov.au/businesses-and-organisations/gst-excise-and-indirect-taxes/gst/tax-invoices
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